An employee applied to company’s management team forreimbursable financial assistance. Should be the cash register used when such an assistance is given in cash? Should be such amounts reflected in 1-DF form?
Issuance of disbursement of the assistance from cash
According to para.1 of Art.3 of the Law of Ukraine “On cash register use in trading, catering and services” of 06.07.95, № 265/95-ВР (hereinafter - the Law on CR) business entities, which settle transactions on a cash and/or non-cash basis (using payment cards, payment cheque, ID cards etc.) when goods sale (services provision) in trading, catering and services as well as cash acceptance transactions for its further transferring, are entitled to conduct settlement transactions on full amount of the acquisition (service provision) through registered, sealed according to established procedure and transferred to fiscal cash register mode with printing of corresponding payment documents confirming settlement transactions or in cases prescribed by the Law on CR using registered payment books according to established procedure.
Settlement transaction is an acceptance of money in cash, payment cards, payment cheque, ID cards etc. from the buyer at the place of goods (services) sale, cash disbursement for returned goods by the buyer (undelivered service). And in case of use of bank payment card – issuance of corresponding payment document on payment for goods (services) via bank transfer of the buyer or in case of goods return (service cancellation), issuance of payment documents on money transfer to the bank of the buyer (Art.1 of the Law on CR).
Therefore, disbursement of funds from the cash as reimbursable financial assistance is not equated with settlement transaction from the standpoint of the Law on CR. Thus, the cash register should not be used when such a transaction.
However, according to the para.3.4 Regulation on cash transactions in national currency of Ukraine, approved by the NBU Board Resolution dated 15.12.2004, № 637, money disbursement from cash should be issued through the help of cash payment voucher.
Reflection of the assistance in 1-DF form
According to the para.165.1.31 of the Tax Code of Ukraine of 02.12.2010, № 2755-VІ (hereinafter –TCU) total monthly taxable (annual) income of the taxpayer does not include capital amount of reimbursable financial assistance given by the taxpayer to other people, which should be returned to him/her, capital amount of reimbursable financial assistance, which to be received by the taxpayer.
However, in 1-DF form (approved by the order of the Ministry of Finance of Ukraine of 13.01.2015, № 4) the given amount of reimbursable financial assistance should be reflected under income sign “153” (capital amount of reimbursable financial assistance given by the taxpayer to other people, which should be returned to him/her, capital amount of reimbursable financial assistance, which to be received by the taxpayer).
