As you know, there should be no incorrect or inaccurate entries in the employment record book. However, mistakes do happen. The State Labor Service once again explained the peculiarities of correcting errors in employment record book. Let's focus on the most important thing.
Only employers who have made such inaccurate entries can correct errors made in employees' record book. This is stipulated in item 2.6 of the Instruction on the procedure for keeping employment record books of employees, approved by a joint order of the Ministry of Labor, the Ministry of Justice and the Ministry of Social Policy No. 58 of July 29, 1993 (hereinafter – Instruction No. 58).
The corrected information must fully correspond to the original order or instruction.
It is forbidden to cross out previously made inaccurate or incorrect entries in the sections “Information about work”, “Information about rewards” and “Information about incentives” of the employment record book. The method of correcting the data in the employment book by crossing out may be used (if necessary) only in the case of adjusting the information on the title page.
The norms of Instruction No. 58 prescribe to correct erroneous entries in the section “Information on work” of the employment book with the help of exactly one entry under one serial number. That is, column 3 begins with the phrase: “The entry under No. is invalid”, and then after the period the entry continues with the correct wording.
To correct the entries in the employment book in the case of reinstatement of the employee in the former job in court after the record of illegal dismissal, it is necessary to make the following entry: “Entry under No. is invalid. Reinstated on previous work. In the event of a change in the wording of the reason for dismissal, state: “The entry under No. is invalid. Released…”and give a new wording. In column 4, reference is made to an order to reinstate an employee or to change the wording of the reason for dismissal, which is issued to enforce a court decision.
Another case of correction of the dismissal record is the delay in issuing the employment record to the employee due to the fault of the employer. In this case, according to item 4.1 of the Instruction No. 58, the day of dismissal is considered to be the day of issuance of the employment record book.
